Careers:
Administrative Assistant
American Christian Tours


Administrative Assistant
JOB DESCRIPTION
American Christian Tours (ACTS®), is an educational student travel company that was started in 1984.  ACTS organizes
student education programs of our nation’s historic East Coast for thousands of students, teachers and parents each year. 

ACTS is seeking one person for our position as Administrative Assistant.   This position is full-time - 40 hours per week.

Position Report To:  Vice President/CFO

Position Purpose:  This position provides administrative and clerical support to management and designated staff.  In
addition to administrative support, performs various duties such as answering company switchboard and directing telephone
calls to appropriate departments and employees, and greets and assists visitors and customers in a professional and friendly
manner. This position will also coordinate office support services, including purchasing and facilities management. 
Independent judgment is required to plan, prioritize, and organize diversified workload, and recommend changes in office
practices or procedures.

Essential Functions and Basic Duties
· Provide general administrative and clerical support to designated staff members
· Answer telephone system, screen and direct calls, record and deliver accurate messages
· Create and produce a variety of documents, reports, and records
· Ensure operation of office equipment by completing preventive maintenance requirements, scheduling repairs,
maintaining equipment inventories, and evaluating new equipment and techniques
· Maintain supplies inventory by checking stock to determine inventory level, anticipate needed supplies, place and
expedite orders for supplies, verify receipt of and properly store supplies
· Process and distribute requisitioned supply orders from employees
· Open, sort, and redirect office e-mails received in general mailbox
· Open, sort, and distribute incoming correspondence, including mail, packages and faxes
· Maintain USPS postage system and process all outgoing mail
· Process outgoing shipments with UPS, Fed EX, etc., ensuring the most economical vendor is used
· Ensure reception, general office, and kitchen areas are well maintained
· Complete special projects and miscellaneous assignments as required

QUALIFICATIONS

Education/Certification:
Technical School Diploma or Associate Degree Preferred but not necessary

Required Knowledge:
One year of previous related experience preferred

Experience Required:
One year of previous related experience preferred

Skills/Abilities:
Excellent oral and written communication skills
Strong organizational skills and able to work independently with little supervision
Maintain confidentiality in a professional manner

If you are interested in applying for this position, please complete and application and submit it in your desired matter.

RETURN TO EMPLOYMENT APPLICATION FORM
For answers to further questions, please contact Marge Moullette, at marge@acts-tours.com
           
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